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#DATA VALIDATION EXCEL 2007 TUTORIAL HOW TO#

You need to set the criteria for maximum number of cells that are possible to be used. Now, you are ready to apply the Data Validation criteria to all the cells in the Risk Category column.Īt this point, you need to remember two things − Set Valid Criteria for the Risk Category Column Note − It is very important to check the spelling and grammar of your messages. You have successfully set the Data Validation for the cell. You have an option to either Retry or Cancel.Error message that you have set for the cell will be displayed. You can see that the selection of valid values is working fine.įinally, try to enter an invalid entry and verify the Error alert. Note that if the number of values is more, you will get a scroll-down bar on the right side of the dropdown list. The drop-down list appears with the values that can be selected.Ĭross-check the values in the drop-down list with those that are used to create the drop-down list.īoth the sets of values match. The input message is correctly displayed.Ĭlick on the dropdown button on the right side of the cell.

The dropdown button appears on the right side of the cell.

In the box under Error message: type Choose a value from dropdown list.įor the selected first cell under Risk Category,Ĭlick in the cell for which you have set Data Validation criteria.

In the box under Title:, type Invalid Entry:.

Check the box Show error alert after invalid data is entered.

Click the Error Alert tab in the Data validation dialog box.

In the box under Input message: Choose the Category of the Risk from the List.

In the box under Title:, type Risk Category:.

Check the box Show input message when cell is selected.

Click the Input Message tab in the Data Validation dialog box.

Check the boxes Ignore blank and In-cell dropdown that appear.

Select the range M6:M13 in the Source: box that appears.

Under Validation criteria, in the Allow: drop-down list, Select the option List.

Select Data Validation… from the drop-down list.

Click Data Validation in the Data Tools group.

Click the first cell under the column Risk Category (H6).

In the cells M5 – M13 enter the following values (M5 is heading and M6 - M13 are the values) Category Values Your worksheet will look as follow − Set Valid Values for Risk Category

Format Borders for the cells in Rows 2 – 5.

Merge and Centre the cells in Rows 3, 4, and 5 for each of the column headers.In the Format Cells dialog box, click on Alignment tab.For the column headers Probability, Impact and Risk Exposure −.To prepare the structure for the worksheet −

#DATA VALIDATION EXCEL 2007 TUTORIAL HOW TO#

Now, you will learn how to set up such a worksheet. is set to have calculated values that are adjusted even if you delete a row. The column Risk Exposure will have calculated values and you cannot enter any data. Otherwise, you will get an error message. In this tracker, the data that is entered into the following columns is validated with preset data constraints and the entered data is accepted only when it meets the validation criteria. Display an error message and reject an invalid data entry.Ĭonsider the following Risk Tracker that can be used to enter and track the identified Risks information.Provide a list of values to choose from.Display an input message on what needs to be entered into it.You can use Excel's Go To Special feature to quickly select all cells with data validation.Data Validation is a very useful and easy to use tool in Excel with which you can set data validations on the data that is entered that is entered into your Worksheet. Note: to remove data validation from a cell, select the cell, on the Data tab, in the Data Tools group, click Data Validation, and then click Clear All. Check 'Show error alert after invalid data is entered'. If users ignore the input message and enter a number that is not valid, you can show them an error alert.ġ. Check 'Show input message when cell is selected'. Input messages appear when the user selects the cell and tell the user what to enter.ġ. On the Data tab, in the Data Tools group, click Data Validation.ģ. To create the data validation rule, execute the following steps.Ģ.